Staff – Administration clerk (12 Month Fixed Term) – Northamptonshire – Full Time Job at Northamptonshire Police – in Northampton

Job Description

Staff – Administration clerk (12 Month Fixed Term) – Northamptonshire – Full Time – (210000PQ)


Northamptonshire Police is responsible for policing the county of Northamptonshire, covering 914 square miles with a population of around 683,800 and is committed to ‘Fighting Crime, Protecting People’. Officers and staff work with communities, partner organisations and behind the scenes to keep communities safe and bring offenders to justice. Police officers and staff operate from various locations around the county.

On-site parking, subsidised gym, flexible working, contributory pension, support associations and networks, health & wellbeing support and career progression opportunities with the force.

Additional Information:
The Police Service is an equal opportunities organisation and is determined to ensure that:

The workforce reflects the diverse society which it serves and that the working environment is free from any form of discrimination, victimisation or harassment.

No job applicant or volunteer is treated favourably on the grounds of sex, gender reassignment, sexual orientation, age, marital status, pregnancy and maternity, race, colour, nationality, ethnic or national origins, religion or belief or disability. This is subject to the Police Service engaging in positive action scheme which intends to overcome or minimise a person’s disadvantage.

No job applicant or volunteer is disadvantaged by a provision, criterion or practice which cannot be shown to be a proportionate means of achieving a legitimate aim.

Northamptonshire Police has been accredited as a “Disability Confident Employer”. This ensures that every applicant who has a disability (as defined under the Equality Act 2010) and meets the minimum criteria for the role they are applying for, will be guaranteed an interview. Also, if you need any reasonable adjustments for any stage of the application process then please contact MFSS Recruitment on 01606 366800 at the earliest opportunity and notify them of your requirements. Please note that evidence to support your request may be required.

Please be aware that preferences will be given to those on the Northamptonshire Police redeployment register.

Due to the high volume of applications we receive please be aware that this vacancy may close early, therefore please submit your application as early as possible.

Northamptonshire Police does not re-imburse travel to interview expenses.

Northamptonshire Police operates a no smoking policy.

Please can you attach a 2000 words Supporting Statement to your application on a Word document

Important: The information and examples provided in the supporting statement is how applicants are marked/scored as to how their examples meet the essential and desirable criteria required for the role.

Please evidence your qualifications, experience, knowledge/skills/abilities and any special request for the role in not more than 2000 words.

You will need to give a full, clear, specific and demonstrate examples of how you meet the criteria. Please make it clear which criteria you are evidencing.

It is the example you provide in the supporting statement that will determine if you are suitable for the role.




JOB TITLE: Administration Clerk


SUPERVISION AND CONTROL: Administration Supervisor

PLACE OF WORK: Justice Department

To provide a comprehensive and effective administration service to Justice Department staff, including the co-ordination and tracking of all documentation for court. Provide administrative support to police colleagues and external agencies to contribute to the delivery of justice.



To input data onto the computer systems in order to index, trace and chase court files and documentation to ensure timescales are met and the smooth running of the Justice Department. Supply files and additional information to relevant Criminal Justice Agencies.


To examine and review all incoming requests for information and allocate the request for completion within the given timeframe.


To undertake initial Court file preparation for all first hearing files ensuring completion of MG10, provision of CCTV and copy exhibits.


To deal efficiently and professionally with telephone enquiries received in the Justice Department. Liaise with other agencies involved in Criminal Justice as required.


To use the relevant IT systems to research and provide information on outcomes of court hearings. Manage requests for previous convictions.


Actively support the relationships, systems and processes between the Justice Department, the districts and other Criminal Justice agencies taking a participative role in identifying improvements in working practices.


To maintain adequate supplies of stationery to ensure smooth running of the Justice Department. Maintain multi-function devices and escalate technical issues as required.


To undertake system resulting on completion of court cases, including weeding of physical files to central case file storage.


To cover appropriate administration tasks within the Justice Department.

The job description reflects the major tasks to be carried out by the post holder and identifies a level of responsibility at which the post holder will be required to work. In the interests of effective working any major tasks may be reviewed from time to time to reflect changing needs and circumstances. Such reviews and other consequential changes will be carried out in consultation with the post holder. The post holder will also be required to carry out such other duties as may be determined from time to time to be within the general scope of the post.

The appointment will be subject to the conditions of service of the Police Support Staff Council.

The pro rata annual leave entitlement is 22 days (pro rata) with an additional 5 days after 5 years continuous service.





Good verbal and written communication skills, demonstrating an ability to relate to a broad spectrum of people.


Experience of working to deadlines and delivering results through effective planning and organisation of own workload, demonstrating the ability to prioritise, even under pressure.


Experience of team working demonstrated by a flexible attitude and an understanding of how own objectives fit into team objectives.


Excellent administrator with experience gained in busy office environment.


Demonstrates the ability to contribute to continuous improvement and development by proposing ideas for the work place and identifying their own development needs.


Demonstrate the ability to respond to change in the working environment by showing a willingness to adapt and be flexible in changing circumstances.


Computer literacy and keyboard skills with the ability to recognise and summarise information.


The ability to successfully complete training on the Police National Computer (PNC) and other relevant police systems.


Demonstrate a level of awareness of equality issues appropriate to this role.



Understanding of Police and Court procedures.


Knowledge and experience of Police IT systems.

Primary Location: GB-GB-Northampton

Work Locations: Campbell Square Police Station Campbell Square The Mounts Northampton NN1 3EL

Organization: Northamptonshire Police BU

Job Posting: Jul 22, 2021, 7:30:20 AM

Closing Date: Aug 5, 2021, 5:59:00 PM

Advertised Salary: Pound Sterling (GBP) Scale 3

About Company

Company: Northamptonshire Police –

Company Location:  Northampton

Job Category: Engineering Jobs, Mechnical Jobs, Electrical Jobs

About Northamptonshire Police -