Sales Administrator Job at HYS Refit & Repair (part of the Ancasta Group) in Southampton

Job Description


Role: Sales Administrator

Reporting to: Director of Operations

This is a full-time role with overall responsibility to provide sales administration and purchasing support to HYSRR.

Specific responsibilities will include, but not be limited to the following:

· Answering the HYSRR telephone, dealing with general enquiries and taking messages as appropriate.

· Responsible for incoming and outgoing mail.

· Monitoring enquiries received on group email, ensuring responses are sent out on the same day.

· Correlating Clockrite system with Timesheets, entering timesheet information into Sage 50 on a daily basis.

· Entering Projects and Works Orders on to the system.

· Creating Job Cards from Works Orders.

· Monitoring open projects, running reports, and ensuring completed paperwork is passed to accounts for invoicing.

· Processing payments, both cash and debit/credit cards.

· Running reports for weekly meetings.

· Administering the holiday schedule.

· Entering Purchase Orders on Sage 50 and emailing to suppliers where appropriate.

· Placing Purchase Orders with suppliers when required.

· General office duties may include organising travel arrangements, placing stationery orders and ensuring sales literature is kept up to date in the office and reception area.

· Any other duties which may be required by HYSRR to enable the smooth running of the company.

Skills required:

· Recent and relevant administration experience within the marine industry or similar

· Excellent numeracy and organisational skills

· Strong data entry skills

· Attention to detail

· Professional telephone manner and the ability to liaise with clients, boat manufacturers and suppliers with ease and confidence.

· Good IT skills, especially Excel and Sage 50.

· Flexible attitude to hours if needed.

· Good sense of humour.

Closing date for applications is 12 December 2020.

Reference ID: Sales Administrator – HYSRR

Application deadline: 12/12/2020

Job Types: Full-time, Permanent

Salary: £20,000.00-£22,000.00 per year


  • Company pension
  • Life insurance
  • On-site parking


COVID-19 considerations:
We follow current government guidelines in respect of Covid 19


  • Administration: 4 years (Preferred)
  • Marine: 2 years (Preferred)

Work remotely:

COVID-19 Precaution(s):

  • Social distancing guidelines in place
  • Sanitisation, disinfection or cleaning procedures in place

About Company

Company: HYS Refit & Repair (part of the Ancasta Group)

Company Location:  Southampton

Job Category: Engineering Jobs, Mechnical Jobs, Electrical Jobs

About HYS Refit & Repair (part of the Ancasta Group)