Procurement Officer Job at Greystar – in London
The capability must be scalable and bring to bear the benefits afforded by Greystar’s size and reach. Additionally, we must be able to consistently demonstrate operational excellence as we grow.
Key Role Responsibilities:
Through the provision of support to the Senior Category Manager, is a key member of the UK&I property operations and corporate services Procurement Team (the team will be responsible for end-to-end procurement processes, including, negotiation and Supplier Relationship Management (SRM).
Administers the contract lifecycle, including management of contract signing, credit applications, and the contract database (including entering contracts and capturing updates).
Compiles contract summaries (‘contract shorts’).
Manages reporting, as needed, including vendor and revenue share performance.
Facilitates tenders, including distribution to suppliers, receipt of responses and supplier communications.
Supports all aspects of Supplier Relationship Management and manages non-complex supplier relationships, ensuring suppliers are delivering value for money.
Supports the business in achieving value for money.
Reviews non-complex contracts as required, to support internal approval processes.
Helps execute agreements.
Supports business with Purchase Order queries.
Supports the streamlining of processes.
Sets up new suppliers on Greystar systems.
Supports supplier onboarding and analysis.
Works with the Finance Team to ensure suppliers are vetted and managed in accordance with Greystar’s internal system/supplier on-boarding requirements.
Supports the creation and updating of procurement policies, process tools and templates.
Supports the creation and distribution of (procurement) communications and training materials.
Accurately maintains spreadsheets, databases and records of information to ensure the smooth running of the department; retaining documents in line with document retention policies and reporting on/providing information for manager’s use as appropriate.
Completes any other human resources, financial, administrative, and other reports and analysis, and performs other duties as assigned or as necessary for the effective performance of the role.
This role will report to the Senior Category Manager (UK&I).
The role will provide strong support to the rest of UK&I property operations and corporate team, and other departments/stakeholders.
The role will support the successful management of the property operations and corporate services procurement in UK&I.
The role will engage with other Greystar countries/regions.
This role will interact with senior business leaders across property operations, corporate/head office and Development.
The role will need to build relationships with other (corporate) stakeholders, including Legal, Compliance and Finance, a nd those focused on day to day operations at properties, including regional operations managers, community (property) managers, and Facilities Management.
Knowledge & Qualifications:
IT literate and proficient with in PowerPoint, Word, Outlook and Excel (to at least Intermediate level).
Experience of supplier onboarding and contract lifecycle management.
Experience of supporting a category manager/procurement team.
Understanding of supplier due diligence process and ability to evaluate supplier risk in line with organizational requirement.
Ability to construct and maintain a procurement activity pipeline document.
Studying for CIPS preferable but not essential.
Experience & Skills:
Experience in a procurement team (supporting multiple categories), providing support within a busy, fast paced, professional and confidential environment, in organisations of a similar size; ideally in Real Estate, Retail, or Hospitality.
A positive team player, with a demonstrated ability to be flexible and adaptable to changing priorities.
An ability to work collaboratively to drive results and support the wider team and business objectives.
An ability to negotiate.
Ability to identify and drive process improvements.
Ability to conduct data analysis.
Strong written and verbal communication skills, including the ability to prepare commercial standard business correspondence, reports and other documents.
Strong interpersonal and relationship building skills, necessary to engage and influence managers and team members to deliver to deadlines and achieve results.
Able to forge and maintain B2B/supplier relationships.
Discretion. And an ability to handle sensitive information.
Excellent organisation skills, including the ability to prioritise workload and show good judgment under pressure.
A self-starter. Proactive. And able to work effectively both independently and as part of a team.
Greystar will consider for employment qualified applicants with arrest and conviction records.
Company: Greystar –
Company Location: London