Personal Assistant Job at Hermitage Medical Clinic – in Dublin, County Dublin
The role is responsible for providing secretarial and administrative support to the Director of Nursing and Quality and Head of Clinical Services in line with the requirements of the role.
Thoroughly comprehend all aspects of PA role in diary management, typing confidential reports and arranging documentation prior and post various committee meetings.
Ensure all correspondences are transcribed and proof read in an accurate and timely manner.
Provide support in the co-ordination of the work of the office functions and the committees for which the Director of Nursing & Quality/ Head of Clinical Services is responsible.
Take and prepare minutes as required at meetings ie Monthly Senior Nurse Managers meeting and Drugs & Therapeutic meeting and others as required.
Take ownership of workload and meet deadlines without close supervision.
Ensure all compliments and complaints are dealt with in a timely manner, ensuring Director of Nursing & Quality/Head of Clinical Services is aware of all compliments and complaints received. Liaise with PA to Chief Executive on a regular basis.
Develop and maintain a comprehensive record / filing system.
Provision of clerical administration support to Senior Nurse Managers/Heads of Department.
Collect, compile data and statistics and produce regular and ad-hoc reports as required ie Patient Satisfaction Survey data.
Participate in continuing education and development activities consistent with the position.
Provide Human Resource administration for the nursing division in co-operation with the HR division, to ensure compliance with current legislation and best practice ie annual NMBI (Nursing and Midwifery Board of Ireland) registration record for all nurses in the HMC – full time, part time and bank pool.
Ongoing nursing and clinical education, surveys and nursing research.
The development and amendment of clinical / professional development competency tools.
Keeping up to date with new clinical protocols etc..
Ongoing monitoring of relevant education websites.
Ensure compliance with all relevant Hermitage Medical Clinic guidelines, policies, procedures and relevant legislation and regulatory requirements.
Participate in the continuous review and evaluation of policies, guidelines and existing practices through regular audit programmes and review engaging with the multi-disciplinary team where required.
Assist in projects and programmes of improvement
Relevant 3rd level qualification
At least three years experience in a similar role
Excellent secretarial and administrative skills
Previous Healthcare experience
Why work at the Hermitage Medical Clinic
The Hermitage Medical Clinic are passionate about our people and believe in their development and growth. As a member of the Hermitage Medical Clinic team you can benefit from:
An Education Support Programme
Opportunities for career progression
Access to a Pension Scheme
Free staff car parking
Employee Assistance Programme
The Hermitage Medical Clinic is an Equal Opportunities Employer. If you require assistance due to a disability during the recruitment process, please email [email protected]
Company: Hermitage Medical Clinic –
Company Location: Dublin, County Dublin