Deputy Finance Director Job at Cabot Learning Federation in Bristol
Position: Deputy Finance Director
Responsible to: Finance Director
The Cabot Learning Federation is a diverse Multi-Academy Trust (MAT) in the South West. We currently sponsor eight secondary academies and eight primary academies, an all through provision,
Digitech Studio School and a discrete Post 16 provision and an alternative provision which consists of one primary and two secondary phases. CLF is an Equal Opportunity Employer. The trust is proud to serve a diverse student population and their communities. We actively encourage applications from underrepresented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion. We are proud to be part of a vibrant community and celebrate the richness of cultures, faiths and backgrounds of our students. We aim to develop a curriculum that is responsive to our pupils needs and reflects their diverse interests and backgrounds.
The Deputy Finance Director (DFD) is a new role to our organisation that reflects our current size and growth ambitions. It will provide leadership capacity to the finance team as well as technical expertise.
The current priority for the finance team is to procure and implement a new finance system across the CLF over the next 12-18 months. This role will line manage temporary additional resource to successfully implement and realise the benefits of a new system.
In addition to the above, the DFD will be responsible for the day to day operations of the finance department and will lead on delivering financial strategies across the Trust. They will deputise for the
Finance Director and establish key relationships with both internal and external stakeholders.
The DFD will support the Finance Director to deliver the vision for finance across the Trust and ensure the output from the finance department will be accurate, timely, current and to a high standard. This role will develop and embed a culture of continuous improvement within the team and ensure the service provided to our academies and other provisions is of the highest quality.
The DFD will perform some Financial Controller duties and will lead the transactional part of the finance team directly. They will also provide support for the Finance Manager area of the team to help them perform efficiently and effectively, ensuring they are kept up to date with relevant strategies and processes.
Primary duties and Responsibilities
· Create and maintain positive working relationships with senior leadership teams across the Federation
· Establish links and develop a relationship with the ESFA and local authorities
· Attend and input into local, regional and national networks for the academies sector
· Develop relationships with key finance related suppliers; banking, internal audit, external audit etc.
· Work effectively with all colleagues throughout the organisation. Maintain a positive approach at all times that is consistent with the core purpose
· Lead on inducting new academies or provisions into the Federation from a finance perspective ensuring their experience is positive and professional
· Develop a positive relationship with the finance lead of the Board of Trustees and attend and give input into the Finance Executive Group and Audit Committee as required
· Be a role model for compliance with the CLF Financial Regulations, providing training to staff where required
· Lead on the external audit process, building strong relationships with CLF external auditors
· Deputise for the Finance Director as and when required
· Oversee the day to day running of the finance function across the Trust
· With guidance from the Finance Director ensure that the vision for finance is communicated effectively. Monitor progress and acting where necessary to ensure delivery of the vision
· Line manage the Assistant Financial Controller and Senior Finance Officer directly and support the Assistant FC to manage the team of 4 Central Finance Assistants
· Create a team working culture where challenge, debate and continuous improvement are encouraged within a positive setting
· Oversee the procurement and successful implementation of a new finance system across the Trust. Once implemented, lead on the benefits realisation and return on investment
· Be up to date with the accounting requirements issued annually by the ESFA within the Academies Financial Handbook and Academies Accounts Direction, implementing any new processes
· Oversee the creation of the monthly management accounts for the two CLF subsidiaries, ensuring their VAT and tax treatment is in line with current legislation
· Create the annual accounts from trial balance to audit
· Lead on the external audit process for the Trust
· Oversee specific grants and ensure compliance with the terms of the grants
· Perform the treasury management functions of the Trust; managing cash flow by tracking transactions, regularly reviewing movement in cash balances, monitoring and recommending changes in the investment profile and lead on the relationship with the Trust bankers
· Support with the completion of the internal audit service, implementing recommendations where appropriate.
· Lead on the financial elements of due diligence for any new growth opportunities either new schools or commercial income streams.
· Be responsible for the purchase and sales ledger function performed by the finance transactional team. Ensure aged debtors and creditors are managed appropriately
· Work with the Data Team to improve the accuracy and compliance of data recorded within returns that affect the income of the Trust
· Oversee the bursary function for the Trust (trainee teachers and Post 16 pupils).
· Create the ESFA annual accounts return from the statutory accounts up to the stage of audit and lead on the audit function
· Reconcile opening balances for new schools joining the Trust, ensuring their treatment is recorded into the finance system in line with accounting requirements.
· Complete the six monthly payment practices returns
· Oversee compliance with IR35 legislation with all new and existing CLF suppliers.
· Oversee the monthly payroll reconciliations including balance sheet reconciliation and accuracy checking alongside the HR team
· Oversee the maintenance of the fixed asset register for the Trust
· Create, update and implement Financial Operating Procedures
· Work closely with the Finance Director to set the finance strategy for the organisation.
· Monitor the Trust performance against the financial KPIs, making recommendations to improve financial performance.
· Use professional judgement to create the statutory accounts, ensuring appropriate accounting treatment at all times
· Provide advice and guidance to the finance team and wider Trust on financial procedures and correct application of the Financial Regulations and/or accounting requirements, making sure all instructions are appropriate and compliant
· Analyse data produced by the finance team and suggest new ways to improve output/performance
· Implement new systems and processes to improve the performance and output of the financial control team
· Make decisions on the appropriate VAT and tax set up and treatment of transactions
· Make a recommendation to the Finance Director regarding appropriate investment options for CLF balances to maximise a return
· Provide reports and other analysis for the Finance Executive Group, Audit Committee and Board of Trustees, attending meetings where required.
· Train or oversee training of staff on financial procedures
· Work diligently and maintain a calm and balanced approach within an environment where there will be conflicting priorities, different perspectives and multiple deadlines.
· Where necessary work with concentration and focus to complete tasks.
- Normal physical effort required.
- Apply a professional and empathetic approach in environments where feelings and emotions may be high.
You are accountable to and will report to the Finance Director as appropriate. You are expected to set the highest personal standards of performance for yourself, and with the support of your line manager, you are responsible for ensuring your own learning and development by way of work- based and /or other methods of study. Success will be measured through: Performance achievement of individual targets within the annual Appraisal process.
This Academy is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment and individually take responsibility for doing so. Your role will play a significate part in the monitoring of highlighted students as part of the safeguarding process. An enhanced DBS disclosure is required by all staff. Whilst this role does not work directly with students you will be based on site and have regular access to students and are therefore in regulated activity.
- Establish High expectations for all that we seek to achieve.
- Create Equity of opportunity, removing disadvantage.
- Champion the success and life chances of All children.
- Furnish pupils and staff with the Resilience to succeed as lifelong learners.
- Promote Tolerance and respect for ourselves, our communities and our environment.
Expectations of Jobholder
- Be aware of and comply with CLF policies as set out in the CLF Employment Manual as well as individual academy policies and procedures.
- Be committed to safeguarding and promoting the welfare of children and young people.
- Ensure that the equal opportunities policy is adhered to and promoted in all aspects of the post holder’s work.
- Ensure effective quality control and continuous improvement in all aspects of the work and responsibilities attached to this post.
- Demonstrate professionalism towards sensitive and confidential information and adhere to data protection legislation.
- Comply with and promote Health and Safety policies and procedures and to undertake recommended Health and Safety training as and when necessary.
- Commit to professional self-development, such as through participation in inset training and professional services network as necessary for the successful carrying out of the job.
- Undertake such other duties as are commensurate with the grade of the post.
NB: This job description is designed to outline a range of main duties that may be encountered. It is not designed to be an exhaustive list of tasks and can be varied in consultation with the post holder in order to reflect changes in the job or the organisation.
Job Types: Full-time, Permanent
Salary: £59,581.00-£65,735.00 per year
- Bike to work scheme
- Company pension
- Gym membership
- On-site parking
- Wellness programmes
- Accounting: 5 years (Preferred)
Company: Cabot Learning Federation
Company Location: Bristol