Administration Assistant Jobs in Nottingham at Nottingham University Hospitals NHS Trust
Title: Administration Assistant
Company: Nottingham University Hospitals NHS Trust
Mandatory Covid-19 Vaccines-All NHS workers who have social or direct face-to-face contact with patients and/or service users as part of their role will be required by law to be fully vaccinated (1st and 2nd dose) against Covid-19 by 1 April 2022, unless medically exempt. Please bear this in mind when making your application as where a role requires this, you will need to demonstrate that you meet this requirement during the recruitment process.
This is an exciting opportunity to join the Estates and Facilities Hub Team as an Administrative Assistant.
This full time role will be based at the Nottingham City Campus in the Estates and Facilities Management Hub.
Working as part of the Administration team, the successful candidate will play a crucial role in delivering a high quality administration service and should demonstrate excellent communication skills.
A good telephone manner with the ability to show initiative and flexibility in answering queries from clients is essential.
You will need to demonstrate excellent organisational skills and have an approachable manner. You must be able to multi task and prioritise workloads and use your initiative.
You will be proficient in IT skills such as Microsoft Office including, Word, Excel and Power Point, effectively minute meetings and document actions.
Main duties of the job
Working in the Estates & Facilities Administration Hub, the successful candidates will play a crucial role in delivery of a high quality service.
In addition to the below summary you will need to familiarise yourself with the full job Description and Person specification documents attached to this advert
The role includes General Administration duties, filing, scanning, photocopying, minute taking, processing of invoices, answering the telephone, accommodation booking enquiries, processing of payments etc.
You will need to have excellent computer skills, proficient in the use of excel, word and outlook and be able to work using your own initiative. You must also have excellent Organisatioal skills, and the ability to juggle conflicting demands. Excellent interpersonal skills and telephone manner along with the ability to use them effectively to work with staff.
Working for our organisation
Our organisation is driven by our strategic objectives and organisational values and behaviours.
We Build Trust; We Empower; We are Ambitious; We are Mindful; We are Nurturing; We are United; We are Honest.
Working in the NHS and at NUH is challenging yet rewarding. That is why we do all we can to support staff with rewards and benefits wherever we can.
We are able to offer dedicated physio support, discounted health treatments and access to fitness facilities.
We offer generous staff discount schemes with Boots and other local companies.
There’s also the Blue Light Card which allows NHS staff access to discounts and offers from a host of national companies.
As part of our commitment to sustainability we also offer discounted travel schemes in partnership with local transport providers.
Detailed job description and main responsibilities
Manage/administer residential accommodation bookings, including e-mailing confirmation, invoicing, handling overdue payments/refunds, collection/distribution of keys and collation of the satisfaction survey and associated duties as appropriate.
Use Microsoft products including Word, Excel, PowerPoint, Access and Project.
Create spreadsheets …